Location: Fort Madison, Iowa
EDUCATION & WORK EXPERIENCE
- High school diploma or equivalent is required.
- Prior experience in an office setting preferred.
- Experience in serving a wide range of socio-economic and health backgrounds preferred.
- Computer training a plus.
JOB SUMMARY
The Administrative Assistant keeps professional matters confidential, assists the administrator with the program business, maintains complete records of all transactions, helps orient new employees and manages the office.
DUTIES AND RESPONSIBILITIES
OFFICE MANAGEMENT
- Crisis assessment for administrator
- Assist administrator with budgetary matters
- Compile revenue to wage reports
- Do banking
- Keep accurate books
HUMAN RESOURCES
- Receive and process applications
- Schedule job interviews
- New-hire paperwork
- Payroll, mileage and expense claims
- Schedule core training
- Handle staff insurance enrollment and other needs
- Scheduling
- Construct and maintain excellent employee files
- Conduct exit interviews
- Schedule in-services and trainings and track attendance
- Handle work comp claims and attend doctor’s visits
- Maintain OSHA logs
RECEPTIONIST
- Answer phone, route calls and take messages
- Handle and sort mail
- Order and replenish supplies as needed
- File
MENTAL HEALTH
- Process new intakes
- Maintain orderly patient chart and files according to health requirements
- Receive and process client information from staff and other professionals
- Answer questions regarding programs served and different site locations
- Keep census
- Conduct pre-certifications
- Conduct insurance verifications
- Keep accurate resident accounts
PHYSICAL EXPECTATIONS
- Ability to lift and carry:
- up to 25 lbs. frequently.
- up to 40 lbs. occasionally.
- over 40 lbs. rarely.
- Ability to climb stairs while carrying objects.
- Normal vision with correction.
- Normal range of hearing with corrections.
- Frequently perform daily duties which involve standing, bending, pivoting, squatting, kneeling, and crouching.
JOB FUNCTIONS
Efforts have been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties the Administrative Assistant will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, or related to the needs of people we serve, or as assigned by supervisory level staff.
To complete an online application, click here.